Home / User stories / Tame the sprawl
M3Owen · M365 Administrator
Tame the sprawl

Tame the SharePoint swamp without a year of cleanup.

Owen’s tenant is thousands of sites, duplicate files, and stale content no one will touch. He needs to see the rot, collapse the duplicates, and reclaim storage — safely.

The reality today

Sprawl no one wants to clean

Duplicate chaos

The same file lives in dozens of sites with no canonical copy.

Stale everywhere

Old content piles up because deleting feels risky.

No visibility

No one can see health, duplication, or what’s safe to remove.

How the system works

Score it, reconcile it, reclaim it

Connected estatesites · drivesHealth &duplicationscoredCanonicalreconcilekeep one copyReclaim storagesafely
See it in the product

Estate health, duplicates found, storage reclaimable

Knowledge estate

One reconciled source of truth across systems

The same document, reconciled across every connected system into one source of truth — with estate health, AI-readiness, and migration scores, the cross-system duplicates found, and exactly how much storage you can reclaim by collapsing them.

Fileport product — One reconciled source of truth across systems
What happens, step by step

From problem to proof

1

Score the estate

Health, staleness, and duplication are measured across every site and drive.

2

Find the duplicates

Cross-system content hashing surfaces identical copies.

3

Keep one, remove the rest

Recommendations say which copy to keep and where to remove — under guardrails.

4

Reclaim safely

Destructive actions require approval; held documents are blocked.

Why it lands

What Owen reclaims

Scored
health & duplication
Guardrailed
approval-gated cleanup
Reclaimable
storage surfaced
FAQ

Common questions

Is cleanup safe?

Yes. Actions preview by default; destructive ones require approval and held documents are blocked.

How are duplicates found?

By content hash across sites and systems, not just filename matches.

Can we see what’s recoverable?

The Knowledge estate view surfaces duplicates and reclaimable storage.

Related reading

Keep exploring

See this on your own data.

Book a demo — we’ll connect a system, ingest a sample, and show this working on your estate.

Book a demo